Seasonal Influenza Vaccine Program 2025-2026

The Med Center Health Seasonal Flu Vaccine Program kicks off September 15, 2025 and will end December 4, 2025. All Med Center Health employees and associates will be expected to either be vaccinated or complete the flu declination computer-based learning (CBL) module by midnight, December 4, 2025.

2025-2026 FLU VACCINE PROGRAM HIGHLIGHTS

Incentive Program – To encourage our employees to get the flu vaccine and obtain our goal of 90%, we will have prize drawings.

BELOW ARE THE PRIZES AND GUIDELINES FOR WINNING:

  • 6 PRIZES
    • (2) – 65-inch TVs
    • (2) – $250 Gift Cards
    • (2) – Blackstone 4-Burner 36” Griddle Cooking Station with Hard Cover
  • PRIZE ELIGIBILITY
    • Eligible employees who have received the 2025-2026 seasonal flu vaccine on or prior to the campaign effective date, with proof of vaccination in Employee Health, are automatically entered into drawings.
    • Proof of seasonal flu vaccination completion must be on file in Employee Health as of 3:00 pm the Friday prior to any drawing to participate in that week’s prize drawing.
    • Employees who are vaccinated elsewhere (not by Employee Health) must submit applicable documentation directly to Employee Health via email to EHVAX@MCHealth.net.
  • PRIZE DRAWING DETAILS:
    • The seasonal influenza vaccination rate goal is to reach 90% or beyond.
    • In order to achieve a 90% vaccination rate, the prize drawings will be conducted at several milestones. At achievement of 85%, 90%, and 95% vaccination rates, we will randomly draw 2 vaccinated employee names and they may select from the prizes above. Prize drawings will be held one week after each level of attainment. Employees are only eligible to receive one prize incentive during the campaign. All prizes are subject to applicable tax and other required withholdings.
      • 85% Vaccination Rate Attainment: Drawing for 2 prizes.
        Winners may select from available prizes.
      • 90% Vaccination Rate Attainment: Drawing for 2 prizes.
        Winners may select from available prizes.
      • 95% Vaccination Rate Attainment: Drawing for 2 prizes.
        Winners may select from available prizes.

WHERE DO I GET MY FLU SHOT?

EMPLOYEE HEALTH
You can schedule your flu vaccine in Employee Health Services (ext. 1263) (OR) with your on-site Employee Health representative. Please call for an appointment or text the word EMPLOYEEHEALTH to 270-796-3200.

TRAVELING FLU CART
The traveling flu cart will come to your department to offer you the seasonal flu vaccine. See dates, times and locations in the schedule below.

FLU & BREW
Come to designated stationary clinics and enjoy a hot cup of coffee or apple cider. See dates, times and locations in the schedule below.

GRAB A POP(CORN), GET YOUR SHOT
Come to a designated stationary clinic and enjoy a fresh bag of popcorn. See date, time and location in the schedule below.

SAY BOO TO FLU
Get your flu shot by midnight October 31st and be eligible for a prize drawing. The prize is an Amazon Echo Show 8. Anyone receiving a flu vaccine elsewhere, will need to submit documentation to Employee Health by the October 31st deadline.

GET IN LINE FOR A SHOT & SHINE
Get your flu shot during the drive thru vaccine clinic on Tuesday, November 4, 2025 and be entered to win a free car wash each month for a year.

EMPLOYEES 65+
Adult employees age 65 and older can receive the high dose flu vaccine. Please make an appointment at Employee Health to ensure vaccine availability.

WHEN CAN I GET MY FLU SHOT?

Beginning September 15th, you can get your flu shot. There is no cost for the flu shot. There will also be preservative free, high dose and egg free vaccine available on an as needed basis, by appointment only, in the Employee Health office. When you get the vaccine, you will be given a sticker that will be placed on the front of your badge. This sticker validates that you have received the flu shot.

Beginning December 4th, if you are working anywhere on Med Center Health campuses and did not receive the flu shot, you will be required to wear a mask through June 30, 2026 (or until you receive the flu vaccine). You will also be required to complete the CBL module titled (FLU 2025) and electronically sign a declination to the vaccine. This can be found in NetLearning located on the MyMCH Portal under myLearning.

EMPLOYEE HEALTH REPRESENTATIVES

MCBG • Employee Health Services • 270-745-1263

MCF • Ariel Perry, RN • 270-598-4876

MCF (backup) • Danielle Shaffer, RN • 270-598-4877

MCS • Shawnee Wells, RN • 270-622-2820

MCC • Shawnee Wells, RN • 270-786-1933

MCA • Logan Aaron, RN • 606-387-3690

MCR • Jennifer Osbron, RN • 270-725-4697

FREQUENTLY ASKED QUESTIONS:

WHY SHOULD I GET THE FLU VACCINE?

Getting the flu shot is one thing each of us can do to protect ourselves and provide for the safety and wellbeing of our patients, families and co-workers. According to the Centers for Disease Control and Prevention (CDC), preliminary estimates show those getting the flu vaccine last season were 40% to 70% less likely to be hospitalized because of flu illness or related complications.

WILL I HAVE TO WEAR A MASK IF I DON’T GET THE FLU VACCINE?

Yes, any employee not receiving the flu vaccine will need to mask at any Med Center Health location. This starts at midnight, December 4th.

WHAT HAPPENS IF I FORGET/LOSE MY I.D. BADGE WITH THE FLU STICKER?

Go to the Human Resources office to have a replacement badge prepared for you. If this occurs during the non-working hours for the Human Resources office and you work in a patient care area, you will need to wear a mask until you have your I.D. badge replaced.

WHAT IF I GET THE FLU VACCINE SOMEWHERE OTHER THAN EMPLOYEE HEALTH?

Go to Employee Health and provide written documentation that you have obtained the flu vaccine. You will be given the flu sticker to apply to your I.D. badge.

WHAT IF I HAVE A MEDICAL CONDITION OR RELIGIOUS BELIEF, WHICH PREVENTS ME FROM GETTING THE FLU VACCINE?

Go to Employee Health and discuss your situation with one of the Employee Health RNs/representatives. While your condition or belief may prevent you from obtaining the flu vaccine, you will still be required to wear a mask, as indicated above.

Traveling Cart – The Medical Center at Bowling Green/Commonwealth Regional Specialty Hospital/CHC
DateDayTimeDepartmentLocation
9/16/2025Tuesday7:00am-8:30am3rd FloorMCBG
9/16/2025Tuesday9:00am-11:00am4th & 5th FloorMCBG
9/16/2025Tuesday11:30am-1:30pm2nd FloorMCBG
9/17/2025Wednesday9:00am-10:00am6A CRSHMCBG
9/17/2025Wednesday12:00pm-2:00pmD Tower – Floors 3 & 4MCBG
9/19/2025Friday7:30am-10:30am1st floor, OPMCBG
9/23/2025Tuesday9:30am-11:00amOR, ASC, ENDO & PACUMCBG
9/25/2025Thursday7:00am-9:00amDoctor’s LoungeMCBG Doctor’s Lounge
9/26/2025Friday9:30am-12:00pmOR, ASC, ENDO & PACUMCBG
9/26/2025Friday12:30pm-3:00pmMedical Arts Building – Psychiatry, Urology, Surgical Oncology, Hematology/Oncology, Neurology, Cardiac Rehab350 Park St., Bowling Green
9/29/2025Monday8:00am-9:00amMCBG Distribution Warehouse350 High Rail Way, Bowling Green
9/29/2025Monday9:30am-10:30amWestern KY Heart & Lung,  ENT-Sims/Morris & GastroenterologyWestern KY Heart & Lung Building, 421 US 31 W Bypass, Bowling Green
9/29/2025Monday9:30am-11:30amCommonwealth Medical Plaza Building – Education, Infectious Disease, Residents720 Second Street, Bowling Green
9/29/2025Monday11:00am-12:00pmOP Physical Therapy5796 Nashville Rd, Bowling Green
9/29/2025Monday12:30pm-1:00pmCenter Care3132 Nashville Rd, Bowling Green
10/1/2025Wednesday8:00am-9:30amHillcrest/HomecareHillcrest
10/1/2025Wednesday10:00am-11:00amBluegrass OP Clinic1751 Scottsville Rd, Bowling Green
10/1/2025Wednesday11:30am-12:00pmWestern KY Diagnostic Imaging1635 Scottsville Rd, Bowling Green
10/2/2025Thursday2:00pm-3:00pmSahetya Building – Primary Care & Stay Well ClinicsSahetya Building, 427 U.S. 31 Bypass, Bowling Green
10/3/2025Friday8:00am-9:00amWKU Health Services1681 Normal Drive, Bowling Green
10/3/2025Friday10:00am-11:00amOrthopedics Plus OPPT105 Robins Way, Russellville
10/15/2025Wednesday8:00am-9:00amCHC (Hill) – 1st FloorCFR Breakroom
10/15/2025Wednesday9:45am-10:45amCHC (Hill) – 3rd FloorFinance Conference Room
10/15/2025Wednesday11:00am-12:00pmCHC (Hill) – 2nd FloorConference Room
10/16/2025Thursday9:30am-10:30amWomen’s Health Specialists523 Park Street, Bowling Green
10/16/2025Thursday11:30am-1:00pmRiverside Building – Eye Care, Heart, Lung & Vascular Surgeons, Vein Clinic, General Surgery Bowling Green, Neurosurgery, Surgical Weight Loss, Orthopedics825 E 2nd Ave, Bowling Green
10/20/2025Monday7:30am-2:00pmFloatingMCBG
10/29/2025Wednesday7:30am-2:30pmFloatingMCBG
10/31/2025Thursday“Say BOO to FLU” Get your flu shot by midnight to have a chance to win an Amazon Echo Show 8.
Grab a Pop(corn), Get Your Shot’ – Clinic
DateDayTimeDepartmentLocation
9/19/2025Friday2:00pm-4:00pmPop(corn) and Shot ClinicMCBG Auditorium
   Flu & Brew Shot Clinic 
DateDayTimeDepartmentLocation
10/24/2025Friday7:30am-9:30amFlu-N-BrewMCBG Auditorium
11/5/2025Wednesday7:30am-9:30amFlu-N-BrewMCBG Surgery Classroom
Drive-thru Flu Shot Clinic
DateDayTimeDepartmentLocation
11/4/2025Tuesday7:00am-11:00am   2:00pm-4:00pm          Drive-thru ClinicCommonwealth Medical Plaza Parking Lot
  Traveling Cart – Midnight & Weekend Clinics
DateDayTimeDepartmentLocation
9/20/2025Saturday7:00pm-MidnightFloatingMCBG
10/16/2025Thursday7:00pm-MidnightFloatingMCBG
11/1/2025Saturday7:00am-12:00pmFloatingMCBG
11/17/2025Monday7:00pm-11:00pmFloatingMCBG
Traveling Cart – The Medical Center at Franklin
DateDayTimeDepartmentLocation
10/2/2025Thursday7:00am-9:00amTraveling Flu CartMCF
10/14/2025Tuesday1:00pm-3:00pmTraveling Flu CartMCF
10/21/2025Tuesday1:00pm-3:00pmTraveling Flu CartMCF
10/24/2025Friday7:00am-9:00amTraveling Flu CartMCF
10/28/2025Tuesday7:00am-9:00amTraveling Flu CartMCF
11/6/2025Thursday7:00am-10:00amFlu-N-BrewMCF – Crossroads Conference Room
**Employees can get the flu shot by seeing Ariel Perry, RN
Traveling Cart – The Medical Center at Scottsville
DateDayTimeDepartmentLocation
9/16/2025Tuesday6:30am-8:00amTraveling Flu CartMCS/Cal Turner
9/23/2025Tuesday6:30am-8:00amTraveling Flu CartCal Turner/MCS
9/30/2025Tuesday6:30am-8:00amTraveling Flu CartCal Turner/MCS
10/7/2025Tuesday6:30am-8:00amTraveling Flu CartMCS/Cal Turner
10/7/2025Tuesday8:00am-9:00amTraveling Flu CartRural Health Clinic/Specialty Clinic
10/14/2025Tuesday6:30am-8:00amFlu-N-BrewMCS – Adult Learning Center Room
10/17/2025Friday4:00pm-5:00pmTraveling Flu CartOrthopedics Plus PT – Scottsville
10/20/2025Monday3:00pm-4:00pmTraveling Flu CartPrimary Care Fountain Run
**Employees can get the flu shot in the Emergency Room outside of the dates/times listed above
Traveling Cart – The Medical Center at Caverna
DateDayTimeDepartmentLocation
9/19/2025Friday6:30am-8:00amTraveling Flu CartMCC
9/26/2025Friday6:30am-8:00amTraveling Flu CartMCC
10/3/2025Friday6:30am-8:00amTraveling Flu CartMCC
10/10/2025Friday6:30am-8:00amTraveling Flu CartMCC
10/10/2025Friday8:30am-9:30amTraveling Flu CartPrimary Care Caverna & Senior Perspectives
10/21/2025Tuesday3:30pm-4:30pmTraveling Flu CartPrimary Care Munfordville
10/24/2025Friday6:30am-8:00amFlu-N-BrewMCC – Back Hallway
10/28/2025Tuesday4:00pm-4:30pmTraveling Flu CartMed Center Health Glasgow
**Employees can get the flu shot by seeing Shawnee Wells, RN
Traveling Cart – The Medical Center at Albany
DateDayTimeDepartmentLocation
9/29/2025Monday6:30am-8:00amTraveling Flu CartMCA
10/1/2025Wednesday6:30am-8:00amTraveling Flu CartMCA
10/8/2025Wednesday6:00am-9:00amFlu-N-BrewMCA – 2nd Floor Nurse’s Station
10/21/2025Tuesday6:00am-8:00amTraveling Flu CartMCA
11/11/2025Tuesday6:30am-8:00amTraveling Flu CartMCA
**Employees can get the flu shot by seeing Logan Aaron, RN
Traveling Cart – The Medical Center at Russellville
DateDayTimeDepartmentLocation
9/23/2025Tuesday7:00am-10:00amTraveling Flu CartMCR
9/23/2025Tuesday4:00pm-7:30pmTraveling Flu CartMCR
9/25/2025Thursday7:00am-10:00amTraveling Flu CartMCR
9/30/2025Tuesday6:00am-9:00amTraveling Flu CartMCR
10/9/2025Thursday4:00pm-7:30pmTraveling Flu CartMCR
10/16/2025Thursday7:00am-10:00amTraveling Flu CartMCR
10/21/2025Tuesday8:00am-10:00amFlu-N-BrewMCR-Conference Room
**Employees can get the flu shot by contacting Jennifer Osbron, RN
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