Don’t let the flu sneak up on you!

Seasonal Influenza Vaccine Program 2023-2024
September 19 – December 4, 2023

The Med Center Health Seasonal Flu Vaccine Program kicks off September 19, 2023 and will end December 4, 2023.  All Med Center Health employees and associates will be expected to either be vaccinated or do the Flu Declination 2023 CBL by midnight, December 4, 2023.

HIGHLIGHTS OF THE 2023-2024 FLU VACCINE PROGRAM

Incentive Program – To encourage our employees to get the flu vaccine and obtain our goal of 90%, we will have prize drawings.  Below are the prizes and guidelines for winning:

  • There are 15 prizes:
    • (5) – 55” Smart TVs
    • (5) – $250 Gift Cards
    • (5) – Blackstone 4-Burner 36” Griddle Cooking Station w/hard cover
  • Prize Eligibility:
    • Eligible employees who have received the 2023-2024 seasonal flu vaccine on or prior to the campaign effective date, with proof of vaccination in Employee Health, are automatically entered into drawings.
    • Proof of seasonal flu vaccination completion must be on file in Employee Health as of 3:00 pm the Friday prior to any drawing to participate in that week’s prize drawing.
    • Employees who are vaccinated elsewhere (not at an Employee Health location) must submit applicable documentation directly to Employee Health via email to EHVAX@MCHealth.net.
    • All drawings for prizes will be held one week from the Friday when the acceptable percentage of participation is obtained.  For example, if 80% achievement level is attained on Thursday, October 10th then the drawing will be held on Friday, October 18th.    

Prize Drawing Details:

  • Our current Seasonal Influenza Vaccination Rate is 85%.  Our goal is to reach 90% or beyond.
  • In order to achieve a 90% vaccination rate, the weekly prize drawings will be conducted at several milestones.  At achievement of 80%, 85%, and 90% vaccination rates, we will randomly draw 5 vaccinated employee names and they may select from the prizes above. A drawing will be held at each level of attainment.  Employees are only eligible to receive one prize incentive during the campaign.   All prizes are subject to applicable tax and other required withholdings. 
  • 80% Vaccination Rate Attainment
    • Drawing for 5 prizes. Winners may select from available prizes.
  • 85% Vaccination Rate Attainment
    • Drawing for 5 prizes. Winners may select from the available prizes.
  • 90% Vaccination Rate Attainment (GOAL)
    • Drawing for 5 prizes. Winners may select from the available prizes.

Employees 65+: Adult employees age 65 and older can receive the high dose flu vaccine.  Please make an appointment to ensure vaccine availability.

Traveling Flu Cart:  The traveling flu cart will come to your department to offer you the seasonal flu vaccine.  See dates and times below.

Employee Health – You can also schedule your flu vaccine in Employee Health Services (ext. 1263) (OR) with your on-site Employee Health Representative.  Please call for an appointment.

WHAT IS NEW

Flu & Brew – Come to designated stationary clinics and enjoy a hot cup of coffee or apple cider.  See dates and location in the schedule below.

Say Boo to Flu – Get your flu shot by midnight October 31st and be eligible for a prize drawing.  The prize is an Apple watch.  Anyone receiving a flu vaccine elsewhere will need to submit documentation to Employee Health by the October 31st deadline.

WHEN AND HOW

Beginning September 19th you can get your flu shot.  There is no cost for the flu shot.  There will also be preservative free, egg free, and high dose vaccine available on an as needed basis, by appointment only, in the Employee Health office. When you get the vaccine, you will be given a sticker that will be placed on the front of your badge. This sticker validates that you have received the flu shot.

Beginning December 4th, if you are working in a designated patient care area (see below) and did not receive the flu shot, you will be required to wear a mask through June 30, 2024 (or until you receive the flu vaccine). You will also complete the computer based learning module titled (FLU 2023) and electronically sign a declination to the vaccine.  This can be found in symplr Learning (formerly NetLearning). 

DESIGNATED PATIENT CARE AREAS:

The Medical Center at Bowling Green
Excludes: The following 1st floor areas: hallways, administrative offices, classrooms, meeting rooms, cafeteria and auditorium.		The Medical Center at Scottsville
Excludes: administrative offices, cafeteria, meeting rooms and classrooms.
The Medical Center at Franklin
Excludes: administrative offices, cafeteria, meeting rooms and classrooms.		Commonwealth Regional Specialty Hospital
Excludes: administrative offices, meeting rooms and classrooms.
The Medical Center at Caverna
Excludes: administrative offices, cafeteria, meeting rooms and classrooms.		The Medical Center at Albany
Excludes: administrative offices, cafeteria, meeting rooms and classrooms.
Home Health
(applies only to visits in patient homes)		Adult Day Care
All areas (excludes break-rooms)
Urgentcare
All areas (excludes break-rooms)		MedEquip and Riverside
All areas
All Physician Practices and Quick Care
All areas (excludes break-rooms)		Barren River Regional Cancer Center
All areas (excludes break-rooms)
Bluegrass Outpatient & OPPT
All areas (excludes break-rooms)		Employee Health Services
All areas
WKDI
All areas (excludes break-rooms)		Emergency Medical Services
Excludes the EMS building

EMPLOYEE HEALTH REPRESENTATIVES:

MCBGEmployee Health Services270-745-1263
MCFLacey Phelps, RN270-598-4977
MCSPatricia Davis, RN270-618-3721
MCCSandy Duncan, RN270-786-1919
MCALogan Aaron, RN606-387-3690

FAQ’S

Why should I get the flu vaccine?

Getting the flu shot is one thing each of us can do to protect ourselves and provide for the safety and wellbeing of our patients, families and co-workers.  According to the Centers for Disease Control and Prevention (CDC), preliminary estimates show those getting the flu vaccine last season were 40% to 70% less likely to be hospitalized because of flu illness or related complications.

Will I have to wear a mask if I don’t get the flu vaccine?
Yes, any employee not receiving the flu vaccine will need to mask, while in designated clinical areas.  This starts at midnight, December 4th.

What happens if I forget/lose my I.D. Badge with the flu sticker?
Go to the Human Resources office to have a replacement badge prepared for you. If this occurs during the non-working hours for the Human Resources office and you work in a patient care area, you will need to wear a mask until you have your I.D. badge replaced.

What if I get the Flu Vaccine somewhere other than Employee Health?

Go to Employee Health and provide written documentation that you have obtained the flu vaccine. You will be given the flu sticker to apply to your I.D. badge.

What if I have a medical condition or religious belief, which prevents me from getting the Flu vaccine? Go to Employee Health and discuss your situation with one of the Employee Health RNs/Representatives. While your condition or belief may prevent you from obtaining the flu vaccine, you will still be required to wear a mask when working in a designated patient care area.

WHERE AND WHEN TO GO

If you have questions about this requirement, please contact Employee Health Services at ext. 1263.

Traveling Cart – The Medical Center at Bowling Green/Commonwealth Regional Specialty Hospital/CHC
DateDayTimeDepartmentLocation
9/19/2023Tuesday7:00am-8:30am3rd FloorMCBG
9/19/2023Tuesday9:00am-11:00am4th & 5th FloorMCBG
9/19/2023Tuesday10:00am-12:00pm2nd FloorMCBG
9/20/2023Wednesday7:00am-8:30am1st floor, OPMCBG
9/20/2023Wednesday9:00am-11:00am6A CRSHMCBG
9/20/2023Wednesday12:00pm-2:00pmD Tower – Floors 3 & 4MCBG
9/26/2023Tuesday9:00am-11:00amOR, ASC, ENDO & PACUMCBG
9/26/2023Tuesday1:00pm-4:00pmD Tower – Floors 3 & 4MCBG
9/27/2023Wednesday7:30am-11:30am6A CRSHMCBG
9/28/2023Thursday7:00am-9:00amDoctor’s Lounge (Providers only)MCBG Doctor’s Lounge
9/29/2023Friday9:30am-12:00pmOR, ASC, ENDO & PACUMCBG
9/29/2023Friday12:30pm-3:00pmMedical Arts Building350 Park St., Bowling Green
10/9/2023Monday9:30am-11:30amCommonwealth Medical Plaza Building720 Second Street, Bowling Green
10/11/2023Wednesday8:00am-9:30amHillcrest/HomecareHillcrest
10/11/2023Wednesday10:00am-11:00amBluegrass OP Clinic1751 Scottsville Rd, Bowling Green
10/11/2023Wednesday11:30am-12:00pmWestern KY Diagnostic Imaging1635 Scottsville Rd, Bowling Green
10/12/2023Thursday8:00am-9:00amMCBG Distribution Warehouse350 High Rail Way, Bowling Green
10/12/2023Thursday9:30am-10:15amMed Center Health ENT1st Floor Western KY Heart, 421 US 31 W Bypass,  Bowling Green
10/12/2023Thursday11:00am-12:00pmOP Physical Therapy5796 Nashville Rd, Bowling Green
10/13/2023Friday8:00am-9:00amWKU Health Services1681 Normal Drive, Bowling Green
10/13/2023Friday10:00am-11:00amOrthopedics Plus OPPT105 Robins Way, Russellville
10/18/2023Wednesday8:00am-9:00amCFR BreakroomCHC
10/18/2023Wednesday9:45am-10:45amCHC – 2nd FloorCHC Front Breakroom
10/18/2023Wednesday11:00am-12:30pmCHC – 3rd FloorCHC Accounting Breakroom
10/19/2023Thursday9:30am-10:30amWomen’s Health Specialists523 Park Street, Bowling Green
10/19/2023Thursday11:30am-1:00pmRiverside Building – Floating825 E 2nd Ave, Bowling Green
10/24/2023Tuesday7:30am-2:30pmFloatingMCBG
10/31/2023Tuesday“Say BOO to FLU”Get your flu shot by midnight to have a chance to win an Apple watch.
11/8/2023Wednesday7:30am-2:30pmFloatingMCBG
11/9/2023Thursday7:00pm-12:00amFloatingMCBG
Flu & Brew Shot Clinic @ MCBG
DateDayTimeDepartmentLocation
10/13/2023Friday7:30am-9:30amFlu-N-BrewMCBG Conference Room
10/25/2023Wednesday7:30am-9:30amFlu-N-BrewMCBG Surgery Classroom
Drive-thru Flu Shot Clinic
DateDayTimeDepartmentLocation
11/1/2023Tuesday7:00am-11:00am   2:00pm-4:00pm          Drive-thru ClinicCommonwealth Medical Plaza Parking Lot
  Traveling Cart – Midnight & Weekend Clinics
DateDayTimeDepartmentLocation
10/12/2023Thursday7:00pm-11:00pmFloatingMCBG
10/14/2023Saturday7:00am-11:30amFloatingMCBG
10/21/2023Saturday11:00am-3:00pmFloatingMCBG
11/4/2023Saturday3:00am-9:00amFloatingMCBG
11/6/2023Monday7:00pm-12:00amFloatingMCBG
Traveling Cart – The Medical Center at Franklin
DateDayTimeDepartmentLocation
10/9/2023Monday7:00am-9:00amTraveling Flu CartMCF
10/12/2023Thursday1:00pm-3:00pmTraveling Flu CartMCF
10/13/2023Friday7:00am-9:00amTraveling Flu CartMCF
10/19/2023Thursday1:00pm-3:00pmTraveling Flu CartMCF
11/3/2023Friday7:00am-9:00amFlu-N-BrewMCF – Crossroads Conf Room
11/6/2023Monday7:00am-9:00amTraveling Flu CartMCF
**Employees can get the flu shot in the Emergency Room outside of the dates/times listed above
Traveling Cart – The Medical Center at Scottsville
DateDayTimeDepartmentLocation
9/28/2023Thursday8:00am-10:00amTraveling Flu CartMCS
9/28/2023Thursday3:00pm-7:00pmTraveling Flu CartMCS
10/18/2023Wednesday8:00am-10:00amTraveling Flu CartMCS
10/18/2023Wednesday3:00pm-7:00pmTraveling Flu CartMCS
10/24/2023Tuesday8:00am-10:00amFlu-N-BrewMCS – ADL
10/24/2023Tuesday3:00pm-7:00pmTraveling Flu CartMCS
**Employees can get the flu shot in the Emergency Room outside of the dates/times listed above
Traveling Cart – The Medical Center at Caverna
DateDayTimeDepartmentLocation
9/25/2023Monday9:00am-11:00amTraveling Flu CartMCC
10/2/2023Monday6:00am-8:00amTraveling Flu CartMCC
10/12/2023Thursday6:00am-7:00amFlu-N-BrewMCC – Area in front of Surgery/Recovery Room
10/12/2023Thursday7:00am-8:00amTraveling Flu CartMCC
10/17/2023Tuesday6:00pm-8:00pmTraveling Flu CartMCC
**Employees can get the flu shot by seeing Sandy Duncan, RN
Traveling Cart – The Medical Center at Albany
DateDayTimeDepartmentLocation
9/27/2023Wednesday6:30am-8:30amTraveling Flu CartMCA
10/4/2023Wednesday6:00am-7:00amFlu-N-BrewMCA – 2nd Floor Nurse’s Station
10/12/2023Thursday6:30am-8:30amTraveling Flu CartMCA
10/26/2023Thursday6:30am-8:30amTraveling Flu CartMCA
11/1/2023Wednesday6:30am-8:30amTraveling Flu CartMCA
**Employees can get the flu shot by seeing Logan Aaron, RN
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